Thursday, 6 April 2017

Chrome Browser Auto Opening Documents

A couple of times I've had users ask how to stop files/documents automatically opening once they download them using the Chrome browser.

It can be rather frustrating for the end user, however it's quite easy to rectify.

You can follow these steps below:

  1. Select the "Chrome Settings"/burger menu button in Chrome > "Settings"
  2. Scroll to the very bottom of the screen or press "Ctrl" + "End" and select "Advanced Settings"
  3. Go to the "Downloads" section
or click on the link below:
  1. Finally in the "Downloads" section click on the "Clear auto-opening settings" button:


Wednesday, 15 March 2017

Windows Restart or Shut Down a Remote Computer

Please note both these procedures require an Administrator group level access, or equivalent, on the remote computer.

Using a Windows Interface

To restart or shutdown a remote computer and document the reason in the log files using the Windows interface you will need to do the following:
  1. Open the Command Prompt window by pressing "Windows" + "R" and type "CMD" and hit "Enter"/"OK"
  2. Type "shutdown /i" to display the Remote Shutdown dialog box (the Shutdown.exe file found in the Windows directory)
  3. Click the "Add" button to enter the associated computer names you wish to shutdown/restart or click "Browse" to open the "Find Computers" dialog box
  4. Under "What do you want these computers to do", click "Restart" or "Shut down" and options for warning any logged in users.
  5. Select an appropriate reason for the restart or shutdown from the list and enter in any details to be logged in the "Shutdown Event Tracker" section

Using the Command Prompt

To restart or shut down a remote computer and document the reason using the command line
you will need to follow the process below (Win7):

  1. Select the "Start" button
  2. Click "All Programs"
  3. Next select "Accessories"
  4. Click "Command Prompt"
  5. Type the following into the command line:
    • shutdown /[r|s] /m \\ComputerName /c "Comment" /d [u|p] <xx>:<yy>
      • /r        = Shutdown and restart the computer
      • /s        = Shutdown the computer
      • /m       = Specify the target computer
      • /c        = Comment on the reason for the restart or shutdown.(512 characters max)
      • /d        = [p|u:] xx:yy  Provide the reason for the restart or shutdown.
        • p = Indicates that the restart or shutdown is planned
        • u = Indicates that the reason is user defined
          • If neither p nor u is specified the restart or shutdown is unplanned
          • xx is the major reason number (positive integer less than 256)
          • yy is the minor reason number (positive integer less than 65536)
          • System Shutdown Reason Codes
  6. and then press ENTER

Tuesday, 14 March 2017

Filling the G-Apps: Drive Moving Files - The Starring Method

In a any business you’ll end up with a job reference or numbering convention and a folder structure as the business grows. This can get more and more difficult to search through when moving documents around in Google Drive as there is currently no function to search after you select "Move to".
A simple solution to this process is to use the star function in Drive or searching via the naming convention.

Both methods work effectively but depending the situation one will be more efficient than the other.

The Starring Method

  1. First select the item or items you want to move into the folder
  2. Next search for the folder you want to move the items into, select the folder and star it as well,
  3. Next select “Starred” in the sidebar and highlight the items you want to move and drag them into the folder
  4. You can check their location in the details sidebar
  5. Unstar all the items once you’ve finished


The Search Method

Please note this only works if you’re using a naming convention or a common thread in the items.
  1. In the situation where you’re using job numbering across files and folders you can use the search bar and enter the job number or common details into the “Item Name” field and search
  2. From the results you can move the items into the folder
  3. If required you can use a combination of this search and the starred method from here to narrow down the results as well and selecting the “Starred’ checkbox


Friday, 3 March 2017

Filling the G-Apps: GSuite Onboards Google Keep


If you haven't noticed Google Keep is now integrated into the GSuite products:
You can get to Keep under the Tools section of each of GSuite's core products:



It will show up as a side panel like this:



If you have the GSuite Training Extension enabled you can find Google Keep training available here:


Thursday, 9 June 2016

Filling the G-Apps: Desktop Chrome App Launcher Not working

This was one of my many draft posts waiting to see daylight (this one's about two years old) and unfortunately it looks like the Desktop Extension might be depreciated at some point.

The version I'm talking about is the original App Launcher from Google that resides on your desktop Taskbar not in the Chrome browser:




Back to the issue:

If at some point you get an error that stops your Chrome App Launcher from launching and instead launches a standard window you should just need to correct the link so that the App Launcher works again. This can be done by completing the following steps:
  1. Locate the shortcut that's not working, whether it's on your desktop, Quick Launch Toolbar or Start Menu.
  2. Right click the shortcut and go to "Properties"
  3. In the "Target" box go to the very end of the path and type " --show-app-list" i.e. it should look something like this:  "C:\Users\username\AppData\Local\Google\Chrome\Application\chrome.exe --show-app-list"

Thursday, 20 August 2015

Filling the G-Apps: Chrme Apps v Extensions

What Are Chrome Apps/Extensions?

Chrome Extensions are small pieces of software that integrate with Chrome browser giving it more functionality, while Chrome Apps are complete applications that use the Chrome browser as a GUI and connect to the external website for the coded processes and functions.



For specific details please see:


If you have a few extensions you used regularly we recommend that you download and install the Chrome App Launcher for your desktop as it allows for easy access and takes up less real estate:


Chrome Apps

Below is a list of Chrome Apps that I've found useful on our network:


Chrome Extensions

Below is a list of Chrome Extensions that we have reviewed and believe are useful to productivity:

Filling the G-Apps: Adding/Embedding LucidChart in Google Sites

What is LucidChart

LucidChart is a flow-chart web application that can be integrated with Google Apps. It's simple to use once you understand how sharing works between LucidChart users (similar to Drive) and it saves time in generating flow-charts for internal workflow processes, customers, marketing and documentation purposes.

Adding/Embedding LucidChart in Google Sites
To display a LucidChart document inline on the Intranet you need to complete the following steps:

LucidChart

  1. Once the document has been reviewed and is ready to share publicly on the Google Site select the "Share" button (top right corner)
  2. Select the "Embed" tab and select the "Publish Link" checkbox
  3. Look for the code that starts "src=" and select and copy everything the parenthesis:



Google Sites 

  1. Edit the Site page
  2. Select "Insert" from the Site Menu (located at the top left corner under the page name)
  3. Under "Gadgets" select "... More gadgets" 
  4. Search for the "Include gadget (iframe)" gadget and click "Select"
  5. Paste the LucidChart URL into the "URL to content (required)" field
  6. Set the width to 100% and define an appropriate height (720 pixels is usually good for an A4 page)
  7. Deselect all checkboxes and click "Preview Gadget"
  8. Click "Ok" and then "Save" the page
  9. If you want to add a downloadable PDF link please add the following text below the gadget:
    NB: This is a resizable PDF for a printable version please click here (A3)
  10. Select the "Publish" tab in LucidChart
  11. Tick the "PDF (Full document)" checkbox and click on the link symbol (looks like chain links)
  12. Copy the link and add a link to "here"